Exciting Opportunity: Administration Assistant Position at UNOPS.

Administration Assistant

Job Categories: Administration, Finance
Vacancy Code: VA/2024/B0049/28302
Department/Office: MP, SSC, BSSC, Bangkok Shared Service Centre
Duty Station: Bangkok, Thailand
Contract Type: Local ICA Support
Contract Level: LICA-4
Duration: Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance.
Application Period: June 4, 2024 to June 25, 2024

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Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information – BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established to provide internal, global, cost-effective transactional services that enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back-office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform for learning and exposure to UNOPS’ operations and the greater UN system.

Under the guidance and direct supervision of the Finance Officer and the overall supervision of the Manager and Team Leader of the Finance and Accounting Service Team, the Administration Assistant provides a range of administrative and financial services to corporate, portfolio, and client managers and associates. The incumbent’s main role is to ensure policy compliance of travel expenses by reviewing and approving travel requests in the Travel Authorization and DSA Automation (TADA) tool. The Administration Assistant also supports the provision of financial services within the support services function, ensuring high quality, accuracy, and consistency of work, and promoting a client-oriented approach consistent with UNOPS rules and regulations.

The incumbent will work in close collaboration with Finance and Travel policy owners, Travel Focal Points in Regional/Project Centres, and UNOPS HQ staff to exchange information and ensure consistent service delivery in line with current practices and travel policies.

Functional Responsibilities

Summary of Key Functions:

• Implementation of operational strategies and procedures
• Administration of travel requests and financial services
• Provision of administrative and financial support
• Maintenance of records and files
• Coordination with various stakeholders to ensure compliance and service delivery

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same
• Upholds organizational values and principles
• Demonstrates professional competence and mastery of subject matter
• Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results
• Is motivated by professional rather than personal concerns
• Shows persistence when faced with difficult problems or challenges
• Remains calm in stressful situations
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Education/Experience/Language Requirements

Education:

• Completion of secondary school or equivalent is required. Further education or training in administration, finance, or a related field is an asset.

Experience:

• Relevant administrative experience, preferably within the United Nations system or other similar international organizations, is desirable.
• Experience in financial services and travel policy compliance is an asset.

Languages:

• Fluency in English is required. Knowledge of another United Nations official language is an advantage.

Contract Type, Level, and Duration

• Contract Type: Local Individual Contractor Agreement (LICA)
• Contract Level: LICA-4
• Duration: Open-ended, subject to organizational requirements, availability of funds, and satisfactory performance.

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applications must be submitted through the online recruitment system.

UNOPS – Building the Future Together

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel and some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.

Keywords: Administration Assistant, Finance, UNOPS, BSSC, Bangkok, Shared Service Centre, Travel Authorization, Financial Services, Policy Compliance, Administrative Support, United Nations, SDGs.

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