UN Women is Hiring! Administrative Finance Assistant Position Available. 2024

June 8, 2024

5 minutes read

UN Women is Hiring! Administrative Finance Assistant Position Available

Job Opportunity: Administrative Finance Assistant

Location: New York, United States
Agency: UN Women
Contract Type: Local Opportunities
Grade Level: G5
Application Deadline: June 24, 2024
Job Schedule: Full-time
Initial Contract Duration: 1 year
Job Function: Operations
Job Identification: 18671
Education & Experience: Completion of secondary education with at least 5 years of progressively responsible experience in administrative and financial management/support. A Bachelor’s degree in Finance or Accounting is an asset.

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works towards the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

The Intergovernmental Support Section in PPID is responsible for leading UN Women’s strategic engagement with intergovernmental bodies to ensure comprehensive and dynamic global norms, policies, and standards on gender equality and the empowerment of all women and girls. This section manages and coordinates substantive engagement with intergovernmental bodies and drives the integration of normative frameworks into UN Women’s operational and UN system coordination functions.

Job Description:

Under the guidance and supervision of the Chief of the Intergovernmental Support Section, the Administrative Finance Assistant provides support by performing various financial and administrative tasks. This role ensures the efficient and transparent use of financial resources and the timely delivery of services in accordance with organizational financial rules, regulations, policies, procedures, and approved allocations.

Key Functions and Accountabilities:

Financial Management Support:
Review and verify financial transactions, activities, and documentation; propose corrective actions as needed.
Create projects and budgets in Quantum and RMS, prepare budget revisions, year-end rephasals, and mandatory revisions.
Monitor budgets to ensure spending is on track and in line with planned budgets and procurement policies; support resource reallocation as needed.
Regularly monitor transactions to ensure actual expenditures are recorded against the correct budget category; take timely corrective actions.
Process GLJEs for adjustments of transactions and ensure completion with the Finance section.
Review and verify financial transactions, including vendor payments.
Maintain an internal expenditures control system and create requisitions and register goods receipts in Quantum.
Programme Support:
Monitor and follow up on all financial items in Month-end and Year-end closure instructions, taking corrective actions as required.
Assist in the entry of Annual Work Plans in the Results Management System (RMS).
Support the preparation of budgets and track the delivery of funds.
Process payments for consultants and prepare travel requests, expense checklists, and expense reports for the IGS team.
Liaise with PPID, the UN Women Procurement team, AMEX, and the UNDP Visa Desk on all travel and visa needs for the IGS team.
Provide the Chief of Section with up-to-date information on expenditures and delivery rates.
Administrative Support:
Assist and guide programme staff with procurement, administrative, and human resources issues.
Support procurement planning and implementation for timely and efficient programme delivery under organizational rules, regulations, and procedures.
Support implementation of HR services in compliance with HR rules, regulations, policies, and strategies.
Submit and follow up on Global Service Tracker requests as needed.
Backstop Administrative Assistant tasks.

Competencies:

Core Values:
Integrity
Professionalism
Respect for Diversity
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies:
Strong knowledge of financial rules, regulations, and accounting principles.
Proven ability to support budget tracking and development.
Strong financial and budgeting skills.
Strong IT skills, including knowledge of office software packages.
Attention to detail.
Excellent knowledge of office software packages.

Education and Certification:

Completion of secondary education is required.
A Bachelor’s degree in Finance or Accounting is an asset.
Specialized national or international certification in accounting and finance is an asset.
Successful completion of the UN Women Accounting and Finance Test is required as part of the selection process.

Experience:

At least 5 years of progressively responsible experience in administrative and financial management/support.
Experience using computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages.
Experience handling web-based management systems is required.
Experience with modern ERP systems, preferably Oracle Cloud, is required.
Experience in supporting a team is desirable.

Languages:

Fluency in English is required.
Knowledge of another official UN language (French, Arabic, Chinese, Russian, or Spanish) is desirable.

Additional Information:

GS fixed-term appointment (FTA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens, or holders of a valid G4 visa at the time of their application, whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

Statements:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women was part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused on gender equality and women’s empowerment.

Diversity and Inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. We recruit, employ, train, compensate, and promote regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. Employment decisions are based on qualifications, competence, integrity, and organizational needs. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel, undergoing rigorous reference and background checks (including the verification of academic credentials and employment history). Selected candidates may be required to provide additional information for background checks.

Keywords: Administrative Finance Assistant, UN Women, New York, Financial Management, Budget Tracking, Operations, Procurement, HR Services, Diversity and Inclusion, Gender Equality, Women’s Empowerment.

How to Apply:

To apply for the Administrative Finance Assistant position, please submit your application by June 24, 2024. Visit the application link for more details and to apply.

Contact Information:

For any inquiries about this position, please contact our HR team at hr.newyork@unwomen.org. We look forward to receiving your application and welcoming you to the UN Women team.

This job opportunity offers a chance to be part of a global initiative dedicated to gender equality and the empowerment of women. As an Administrative Finance Assistant, you will play a vital role in supporting the financial and administrative functions of the Intergovernmental Support Section, contributing to the advancement of women’s rights and gender equality worldwide. Apply today and become part of our mission to create a better world for all.