Vacancies

Unlock Career Growth at USAID: Human Resources Assistant Role Available! 2024

Human Resources Assistant

June 17, 2024

4 minutes read

Unlock Career Growth at USAID: Human Resources Assistant Role Available! 2024

Job Opening: Human Resources Assistant, FSN-09

Location: USAID Philippines, Bureau for Asia

Opening and Closing Dates: June 11, 2024 – June 28, 2024

Overview

The United States Agency for International Development (USAID) is seeking a dedicated and skilled Human Resources (HR) Assistant to join our Executive Office/Human Resources Division (EXO/HRD) in the Philippines. This position is crucial to supporting one of the largest portfolios in USAID’s Asia Bureau, encompassing a wide range of administrative and personnel functions.

Key Responsibilities

The Human Resources Assistant will play a pivotal role in the efficient operation of USAID Philippines and its client Operating Units. The main responsibilities include:

Performance Management: Overseeing performance management systems for local staff, ensuring that evaluations are conducted fairly and on time.
Training and Professional Development: Coordinating training programs and professional development initiatives to enhance the skills and capabilities of staff.
Awards and Recognition: Managing the awards program to recognize outstanding performance and contributions by staff.
Technical Guidance: Providing expert advice on HR policies, procedures, and best practices to staff and management.
Administrative Duties: Performing a variety of administrative tasks related to HR management, including record-keeping, documentation, and compliance with USAID regulations.

Detailed Responsibilities

Performance Management

Evaluation Coordination: Ensure timely completion of performance evaluations for all local staff. Assist supervisors and managers in preparing performance evaluation documents.
Performance Improvement Plans: Develop and implement performance improvement plans for staff who require additional support to meet job expectations.
Feedback Systems: Establish and maintain systems for regular feedback and performance discussions between supervisors and their teams.

Training and Professional Development

Training Needs Assessment: Conduct assessments to identify training needs across the mission. Design and implement training programs to address these needs.
Professional Development Plans: Assist staff in developing individual professional development plans that align with their career goals and the mission’s objectives.
Resource Allocation: Manage budgets and resources allocated for training and professional development activities.

Awards and Recognition

Awards Program Management: Administer the mission’s awards program, including the preparation of nomination materials, organizing award ceremonies, and distributing awards.
Recognition Strategies: Develop new strategies for recognizing and rewarding employee achievements and contributions.
Communication: Communicate award program details and criteria to all staff, ensuring transparency and encouraging participation.

Technical Guidance

Policy Interpretation: Provide interpretations of HR policies and procedures to staff and management. Ensure compliance with USAID regulations and local labor laws.
Problem Solving: Address HR-related issues and challenges, providing solutions that align with the mission’s objectives and regulatory requirements.
Best Practices: Stay updated on HR best practices and integrate them into the mission’s HR processes.

Administrative Duties

Record-Keeping: Maintain accurate and up-to-date personnel records, including performance evaluations, training records, and award documentation.
Documentation: Prepare and manage HR documentation, including job descriptions, employment contracts, and HR reports.
Compliance: Ensure that all HR activities comply with USAID policies, local labor laws, and other relevant regulations.

Required Qualifications

Education: Completion of secondary school is required. Additional training or certification in Human Resources Management or a related field is preferred.
Experience: A minimum of five years of progressively responsible experience in human resources management, administrative services, or a closely related field.
Skills and Abilities: Strong organizational skills, excellent communication abilities, and proficiency in HR software and Microsoft Office applications.
Languages: Proficiency in English is required. Knowledge of the local language is an asset.

Desired Attributes

Problem-Solver: Ability to identify issues and provide effective solutions.
Team Player: Work collaboratively with colleagues and foster a positive work environment.
Detail-Oriented: Maintain attention to detail, especially in documentation and record-keeping.
Adaptable: Flexibility to adapt to changing priorities and new challenges.

Benefits and Compensation

Pay Scale/Grade: FSN-09
Eligibility: This position is open to Cooperating Country Nationals.

About USAID Philippines

USAID Philippines manages a comprehensive portfolio, including bilateral programs in the Philippines and support to missions in the Pacific Islands, Papua New Guinea, Mongolia, and collaboration with development efforts in Japan, Korea, and Australia. The mission also supports two Operating Units based in the Philippines: the Office of the Inspector General Regional Sub-Office in Asia (OIG/Asia) and the Bureau of Humanitarian Assistance (BHA).

The EXO/HR Division supports over 246 staff members across thirteen Operating Units, with projections to increase to 300 by 2025-2026. Joining USAID Philippines means becoming part of a dynamic team committed to impactful and sustainable development work in the region.

Contact Information

For more information about this position, please contact:

USAID Philippines Human Resources Division
1300 Pennsylvania Ave, NW
Washington DC 20004

Keywords for SEO

Human Resources Assistant
USAID Philippines
FSN-09
Administrative Support
Performance Management
Training and Development
Awards and Recognition
Technical Guidance
Administrative Duties
HR Compliance
Cooperating Country National
USAID Careers
HR Policy Interpretation
USAID Mission
Asia Bureau

Join USAID Philippines and make a significant impact in international development. Apply today for the Human Resources Assistant position and become a part of our mission to support and empower communities across Asia.