Exciting Job Opportunity: Assistant (Multiple Positions) At WHO. APPLY NOW!

October 9, 2024

3 minutes read

Exciting Job Opportunity: Assistant (Multiple Positions) At WHO. APPLY NOW!

Position Title: Assistant (Multiple Positions)
Job ID: 2405746
Grade Level: G4
Contract Type: Fixed-term Appointment (Two years)
Work Location: Vientiane, Lao People’s Democratic Republic
Organization: WP_LAO Lao People’s Democratic Republic
Application Deadline: October 16, 2024, 2:59 PM
Job Posting Date: October 8, 2024
Work Schedule: Full-time

About the Program:

The World Health Organization (WHO) strives to establish a robust presence in countries, ensuring the effective implementation of WHO’s country cooperation strategies. These strategies are designed to align with the health and development agendas of the Member States, ensuring coordination with the United Nations (UN) country teams and maximizing positive health outcomes.

Key Responsibilities:

As an Assistant for WHO, your core responsibilities include:

Managing Correspondence:

Receive, screen, and track incoming correspondence.
Attach relevant background information and forward it to the appropriate staff, drawing attention to specific issues when necessary.

Administrative Tasks:

Draft responses to general and administrative correspondence based on instructions or initiative, and finalize them.

Travel Coordination:

Utilize the WHO Global Management System (GSM) to arrange official travel, make flight and hotel reservations, and handle travel-related tasks.

Procurement and Contracts:

Initiate contracts for consultants and agreements like APW (Agreements for Performance of Work) and DFC (Direct Financial Cooperation) using the Oracle/GSM system.
Track deliverables, process payments, and oversee the procurement of goods.

Monitoring Deadlines:

Track important deadlines and ensure timely responses to correspondence and project deliverables.

Document Preparation:

Edit, format, and finalize technical reports, presentations, and other documents according to WHO’s style and standards.

Information Retrieval:

Gather necessary documents and conduct information searches from internal and external sources when needed.

File Management:

Maintain a well-organized filing system that ensures traceability of activities and easy retrieval of documents.

Visitor & Call Handling:

Receive visitors and telephone calls professionally, answer queries, and redirect them as necessary.

Event Organization:
- Assist with organizing meetings, workshops, and other events by preparing participant lists, managing travel logistics, booking venues, and preparing required materials.
Additional Support:
- Provide support to other administrative staff as required, including stepping in when needed and handling additional duties.

Required Qualifications:

Education:
Essential: Completion of secondary school education.
Desirable: Formal secretarial or administrative training. A Bachelor’s degree is an asset.
Experience:
Essential: At least 3 years of relevant experience in administrative or secretarial roles.
Desirable: Experience working with WHO or other UN agencies. Familiarity with Oracle-based Enterprise Resource Planning (ERP) systems is advantageous.
Skills:
Strong organizational and administrative skills.
Proficiency in standard office software packages.
Ability to manage multiple tasks efficiently and work independently.
Languages:
Essential: Proficiency in English and Lao.

Competencies:

Teamwork: Work collaboratively with others.
Cultural Sensitivity: Respect and promote cultural differences.
Communication: Demonstrate strong communication skills.
Self-Management: Know and manage yourself effectively.
Results-Oriented: Focus on delivering quality outcomes.

Compensation:

Annual Base Salary: Starting at USD 8,527, subject to pension contributions and health insurance deductions.
Benefits Package: 30 days of annual leave, pension contributions, health insurance, parental leave, and flexible work arrangements to support work-life balance.

Additional Information:

This position is subject to local recruitment, and only candidates residing in the local commuting area of Vientiane will be considered.
WHO promotes diversity and inclusion, strongly encouraging applications from women, people with disabilities, and individuals from underrepresented countries.
WHO has a zero-tolerance policy toward sexual exploitation and abuse (SEA), harassment, and all other forms of misconduct.
Only candidates under serious consideration will be contacted.
A background check and health verification are required for final candidates.

How to Apply:

Interested candidates are encouraged to apply online through WHO’s career portal. Ensure that your profile is fully completed and updated with your qualifications, work experience, and training. Applications must be submitted before the deadline on October 16, 2024.

For more details, visit the WHO Careers Page.

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