Consultant Position with UN Women: Support Women, Peace & Security

International Consultant for Programme and Administrative Support – UN Women (Home Based with Possible Travel to ASEAN Member States and Timor-Leste)

Position Overview

UN Women, dedicated to advancing gender equality and the empowerment of women and girls globally, is currently seeking an experienced International Consultant to provide programme and administrative support for the ASEAN Women, Peace, and Security (WPS) regional project. This project, launched as part of the broader UN Women initiative to enhance the participation and leadership of women in peacebuilding and conflict resolution, supports ASEAN Member States in promoting gender equality, preventing violence, and fostering social cohesion.

Consultant Position with UN Women: Support Women, Peace & Security

The position is home-based, with possible travel to ASEAN Member States and Timor-Leste, and has an initial contract duration of 7 months. This role is an excellent opportunity for those with a passion for women’s rights, peace and security, and regional cooperation. The successful candidate will work closely with the Programme Team across several countries in Southeast Asia, providing essential administrative, logistical, and programmatic support.

Key Responsibilities and Scope of Work

As the International Consultant for Programme and Administrative Support, you will be expected to perform a wide range of tasks to assist the management and execution of the ASEAN Women, Peace, and Security project. Your responsibilities will include:

1. Programme Administration and Support

• Provide administrative and logistical support to the management of the ASEAN WPS project.
• Assist with the preparation of work plans, budgets, and proposals for program implementation.
• Offer technical guidance to executing agencies on the delivery and reporting of program activities.
• Prepare documents for audits and support the implementation of audit recommendations.
• Create and manage project awards in the Quantum system and assist with financial management tasks.

2. Financial Management Support

• Administer and monitor the budget preparation, including revising and closing project financials in Quantum.
• Review financial reports and process payments for consultants.
• Create requisitions and ensure internal expenditures are controlled according to UN Women’s guidelines.
• Support cost-recovery efforts and ensure proper financial documentation is in place.

3. Logistical and Administrative Coordination

• Organize meetings, workshops, events, and missions, including travel arrangements for the Programme Team.
• Prepare public information materials, assemble briefing packets, and create PowerPoint presentations for meetings.
• Provide support for the organization and execution of training sessions for office staff and partners.

4. Human Resource Management

• Assist in the amendment and extension of contracts for staff and consultants.
• Maintain the consultants tracking sheet and ensure timely payments.

5. Knowledge Management

• Support the synthesis of lessons learned, best practices, and knowledge sharing within the program.
• Ensure timely filing and updating of program files and the stakeholder database.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, and policies.
• Accurate tracking of data for Country Office management and donor reporting purposes.
• Quality maintenance of internal systems and documentation.

Required Qualifications and Experience

Education and Certification

• A Master’s degree in Management, Business, Public Administration, or a relevant field.

Experience

• At least 1 year of progressively responsible experience in administration or programme management/support.
• Experience providing administrative, logistical, and human resource support to regional programs in the ASEAN region.
• Experience in supporting multicultural teams and collaborating across countries.

Skills

• Strong financial and budgeting skills, with experience in managing and reporting on large-scale projects.
• Proficiency in using Quantum and other office software packages.
• Experience with data management, document handling, and information workflow.
• Strong IT skills and the ability to manage documents and communications efficiently.

Languages

• Fluency in English is required.
• Knowledge of another UN official working language is an asset.

Competencies

Core Values

• Integrity: Upholding UN Women’s standards and ethical practices.
• Professionalism: Demonstrating commitment to excellence in the field.
• Respect for Diversity: Fostering an inclusive and diverse working environment.

Core Competencies

• Accountability: Taking responsibility for actions and decisions.
• Creative Problem Solving: Applying innovative solutions to challenges.
• Effective Communication: Ensuring clarity and understanding in communications.
• Inclusive Collaboration: Working harmoniously with diverse teams and stakeholders.
• Stakeholder Engagement: Building strong relationships with external and internal partners.

Functional Competencies

• Knowledge of programme management practices and administrative processes.
• Ability to create, edit, and present information clearly.
• Strong data management and organizational skills.

UN Women’s Values and Commitment to Diversity

At UN Women, diversity and inclusion are at the heart of our mission. We aim to create an environment where all individuals feel valued and respected, regardless of race, religion, gender identity, sexual orientation, disability, or any other characteristic. We believe that diversity is key to achieving the vision of gender equality and empowering women and girls worldwide.

UN Women upholds a zero-tolerance policy on conduct incompatible with the goals and values of the United Nations. This includes sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be subject to rigorous reference and background checks.

Application Process

Interested candidates are invited to submit their applications by January 18, 2025. Your application should include:

• An up-to-date resume.
• A cover letter outlining your qualifications, experience, and motivation for applying.
• Relevant certificates and references.

Applications can be submitted through the UN Women career portal.

Conclusion

This position offers a unique opportunity to be part of an impactful project at the intersection of gender equality, peace, and security. As an International Consultant, you will contribute directly to advancing the Women, Peace, and Security agenda across ASEAN countries, helping to shape the future of women’s participation in peacebuilding and conflict resolution. If you are passionate about gender equality and have the skills and experience to support regional programs, this role is a perfect fit.

Keywords: UN Women, Women, Peace and Security, ASEAN, gender equality, peacebuilding, conflict resolution, administrative support, programme management, international consultant, financial management, project coordination, human resources, logistical support, Quantum, ASEAN region.

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