Vacancies

Exciting Career at UNFPA! Admin – Finance Assistant Role For 2024. APPLY NOW!

Admin - Finance Assistant (Project),

May 28, 2024

4 minutes read

Exciting Career at UNFPA! Admin – Finance Assistant Role. APPLY NOW!

Admin – Finance Assistant (Project),

Position Overview:

Job Title: Admin – Finance Assistant (Project)
Location: Lima, Peru
Job Identification: 18064
Contract Type: Service Contract Holders
Job Schedule: Full-time
Grade: SB3
Vacancy Type: Non-Rotational
Posting Date: 05/23/2024, 07:36 PM
Apply Before: 06/09/2024, 11:00 PM

The Position:

As an Admin – Finance Assistant for the project “Asegurando el derecho a una vida libre de violencia en contextos interculturales y en situación de emergencia,” you will support the administrative and financial management of the second year of the project’s second phase. This position reports to the Project Manager.

How You Can Make a Difference:

UNFPA is the leading UN agency working towards a world where every pregnancy is wanted, every childbirth is safe, and every young person’s potential is fulfilled. Our strategic plan (2022-2025) focuses on three transformative results: ending preventable maternal deaths, ending unmet need for family planning, and ending gender-based violence and harmful practices. These results aim to accelerate progress towards the ICPD and SDGs by 2030, addressing the negative impacts of the COVID-19 pandemic on women’s and girls’ access to sexual and reproductive health and rights.

UNFPA seeks candidates who can transform, inspire, and deliver high-impact results. We need staff who are transparent, exceptional in resource management, and committed to excellence in programme outcomes.

Key Functions and Expected Results:

1. Project Implementation and Logistics Management:

Work Plan and Budget Registration: Support the registration and review of work plans and budgets in corporate financial and programmatic systems (ERP).
Administrative Support: Provide necessary administrative support to ensure the project’s administrative-financial implementation complies with UNFPA regulations, procedures, and policies.
Procurement Plan Management: Prepare and update the project’s procurement plan monthly or as required.
Vendor Screening: Assist in the screening process for vendors.
Procurement Committees: Support participation in various procurement committees as needed.
Acquisition Processes: Assist in micro-purchases, requests for quotations, and communication with suppliers.
Logistical Coordination: Coordinate and provide logistical support for missions related to the project.
Consultant Contracts: Manage requirements and documentation for contracting consultants.
Event Organization: Provide administrative support for events organized by the project.
Other Duties: Perform additional tasks as needed throughout the contract period.

2. Financial Administration and Document Management:

Compliance: Perform tasks in full compliance with financial regulations, policies, and procedures, including internal controls.
Budget Reviews: Conduct budget reviews and financial tracking of project budget execution.
Financial Tracking: Identify progress, challenges, and propose actions to ensure timely and quality budget execution.
Detailed Reviews: Review and verify financial transactions, activities, and documentation; take corrective actions as necessary.
Payment Requests: Prepare payment requests, validate documents for supplier creation and screening, and follow up on payments.
Administrative Support for IPs: Support the registration and follow-up of Implementing Partners (IPs) in administrative and financial functions related to work plans.
IGV Recovery: Assist in the registration of work plans with APCI and the IGV recovery process.
Document Preparation: Prepare, organize, and distribute all project-related documents, including correspondence, contracts, and financial reports.
Archiving: Ensure proper filing of project documents in the IDocs document management system.
Contact List Maintenance: Maintain an updated contact list aligned with the Country Office’s general list.

3. Monitoring and Reporting:

Budget Planning: Assist the Project Manager in budget planning and monitoring activities based on the resource and results framework.
Financial Monitoring: Track financial execution of projects.
Report Preparation: Assist the Project Manager in preparing financial reports.
Evaluation Support: Prepare documents and reports for project evaluations, spot checks, micro assessments, and audits.

Required Competencies:

Values:

Integrity: Exemplify integrity in all actions.
Commitment to UNFPA and the UN System: Demonstrate commitment to UNFPA and the UN system.
Cultural Diversity: Appreciate and learn from cultural diversity.
Gender Equality: Commit to gender equality.

Core Competencies:

Achieving Results: Strive for high-quality results.
Accountability: Be responsible for personal actions and decisions.
Professional Expertise: Develop and apply professional expertise and business acumen.
Analytical and Strategic Thinking: Think analytically and strategically.
Teamwork: Work effectively in teams and manage relationships.
Impactful Communication: Communicate effectively to create an impact.

Functional Competencies:

Organizational Skills: Demonstrate strong organizational skills.
Team Collaboration: Work as part of a team and coordinate efforts.
Positive Attitude: Approach tasks with energy and a constructive attitude.
Analytical Skills: Exhibit excellent analytical and writing skills.
Communication: Have strong written and oral communication skills, including networking and interpersonal skills.
Customer Orientation: Provide timely and appropriate solutions to internal and external customer needs.
Partnership Development: Develop and advise on strategic and programmatic partnerships.
Professionalism: Demonstrate competence and efficiency in fulfilling commitments.
Leadership: Proactively develop strategies to achieve goals.
Judgment and Decision-Making: Identify key issues and propose well-informed actions.

Qualifications:

Education: Bachelor’s degree in economics, administration, accounting, business engineering, or related fields.
Experience: Minimum of 7 years of relevant experience in administrative, financial, procurement, and/or project-related roles.
UN Experience: Previous experience with UN organizations, international bodies, or cooperation agencies is advantageous.
Humanitarian Projects: Experience in humanitarian response projects or gender-based violence projects is desirable.
ERP Systems: Knowledge of updated ERP systems (Quantum and QuantumPlus) is preferred.
Teamwork: Strong teamwork abilities.
Analytical and Reporting Skills: Capable of analytical thinking and report writing.
Technical Skills: Proficient in IT systems like QuantumPlus and office applications (Google Suite, MS Office).
Languages: Fluency in Spanish (oral and written) and intermediate proficiency in English.
IT Systems: Proficient in Windows, Internet, and office applications.

Compensation and Benefits:

This position offers an attractive compensation package, including a competitive net salary, medical insurance, and other benefits as applicable.

UNFPA Work Environment:

UNFPA fosters a work environment that embodies values of gender equality, diversity, integrity, and a healthy work-life balance. We are committed to gender parity and encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities for appointment, training, compensation, and selection regardless of personal characteristics and dimensions of diversity. Diversity, equity, and inclusion are at the core of UNFPA’s workforce. Learn more about our commitment to diversity, equity, and inclusion here.

Disclaimer:

Selection and appointment are subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing, or other fees in connection with the recruitment process. Applicants are not required to disclose any banking information.

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