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Administrative and Procurement Consultant Job at UN Women – Apply Now!

Administrative and Procurement Consultant.

May 31, 2024

7 minutes read

Administrative and Procurement Consultant Job at UN Women – Apply Now!

Administrative and Procurement Consultant.

Location:

New York, USA

Contract Type:

Individual Contract

Starting Date:

11-Jun-2024

Application Deadline:

31-May-24 (Midnight New York, USA)

Post Level:

International Consultant

Languages Required:

English

UN Women is grounded in the vision of equality enshrined in the Charter of the United Nations. We are dedicated to eliminating discrimination against women and girls, empowering women, and achieving equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

Position Overview:

The Ending Violence Against Women (EVAW) section at UN Women Headquarters in New York is seeking an Administrative and Procurement Consultant to support their programmes, including the Spotlight Initiative. The consultant will provide crucial administrative and procurement backstopping from 11 June 2024 to 10 February 2025.

Organizational Context:

UN Women, as the United Nations entity dedicated to gender equality and the empowerment of women, plays a pivotal role in the global efforts to advance women’s rights and eliminate gender-based discrimination. The organization’s mission is to accelerate progress on meeting the needs and interests of women and girls worldwide.

The Ending Violence Against Women (EVAW) section is a crucial part of UN Women’s Policy, Programme, and Intergovernmental Division. This section is responsible for a variety of functions, including providing policy and technical advice to regional and country offices on ending violence against women, supporting normative work at the global level, and developing and managing global programmes. The EVAW section works closely with other parts of UN Women to ensure that our efforts are cohesive, comprehensive, and impactful.

Key Responsibilities:

The Administrative and Procurement Consultant will play a vital role in ensuring the smooth operation of the EVAW section. The consultant will be responsible for a range of administrative and procurement tasks that support the section’s programmes, including the Spotlight Initiative. The responsibilities include but are not limited to:

1. Administrative Support:

Meetings, Workshops, and Webinars: Provide general administrative support for the organization of EVAW section meetings, workshops, webinars, and campaigns. This includes coordinating logistics, preparing meeting materials, and ensuring that all necessary arrangements are in place for successful events.
Communication: Facilitate effective communication within the EVAW section and with external stakeholders. This involves managing correspondence, scheduling meetings, and maintaining an updated calendar of events.
Documentation: Ensure that all documentation related to EVAW section activities is properly maintained and accessible. This includes preparing reports, meeting minutes, and other relevant documents.

2. Procurement Support:

Procurement Processes: Assist with the procurement needs of the EVAW section’s programmes, including the Spotlight Initiative. This involves preparing procurement plans, coordinating with suppliers, and ensuring compliance with UN Women’s procurement policies and procedures.
Vendor Management: Maintain relationships with vendors and suppliers, ensuring that goods and services are delivered on time and meet the required standards. This includes managing contracts, resolving any issues that arise, and conducting regular reviews of vendor performance.
Inventory Management: Oversee the management of office supplies and equipment, ensuring that all necessary items are available and in good condition.

3. Recruitment Support:

Recruitment Processes: Support the recruitment needs of the EVAW section’s programmes, including the Spotlight Initiative. This includes posting job vacancies, screening applications, coordinating interviews, and assisting with onboarding new staff and consultants.
Status Tracking: Keep track of the status of consultants within the EVAW section, ensuring that all necessary paperwork is completed and that contracts are up to date.
Guidance and Support: Provide guidance and support to staff on recruitment-related matters, including compliance with UN Women’s recruitment policies and procedures.

4. Programme and Project Management:

Corporate Guidance: Ensure that UN Women personnel in the EVAW section, including the Spotlight Initiative, are kept up to date on new corporate guidance in programme and project management. This involves disseminating information, organizing training sessions, and providing ongoing support.
Monitoring and Reporting: Assist with the monitoring and reporting of programme activities, ensuring that progress is tracked and that any issues are promptly addressed. This includes preparing regular reports on programme performance and outcomes.

Consultant’s Workplace and Official Travel:

This is an office-based consultancy located at UN Women Headquarters in New York. The consultant will work closely with the EVAW Policy Specialist on Multi-Sectoral Services and the Chief Technical Advisor of the EVAW Spotlight Initiative. The EVAW Section Finance Associate will be the point of contact for contract and payment issues related to this consultancy.

The consultant will not be required to travel during this consultancy. However, they must be available to work on-site and be present at UN Women Headquarters as needed.

Competencies:

Core Values:

Respect for Diversity: Embrace diversity in all its forms, recognizing the unique contributions that individuals from different backgrounds bring to the organization.
Integrity: Uphold the highest standards of ethical behavior and conduct, ensuring transparency, honesty, and accountability in all actions.
Professionalism: Demonstrate a commitment to excellence, consistently delivering high-quality work and maintaining a professional demeanor in all interactions.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues: Show a deep understanding of gender issues and demonstrate a commitment to advancing gender equality and women’s empowerment.
Accountability: Take responsibility for own actions and decisions, and hold oneself accountable for achieving results.
Creative Problem Solving: Apply innovative thinking to solve problems and overcome challenges, finding effective and efficient solutions.
Effective Communication: Communicate clearly and effectively, both orally and in writing, ensuring that information is conveyed accurately and appropriately.
Inclusive Collaboration: Foster a collaborative working environment, promoting teamwork and encouraging the active participation of all team members.
Stakeholder Engagement: Build and maintain strong relationships with stakeholders, ensuring their needs and perspectives are considered in decision-making processes.
Leading by Example: Demonstrate leadership by setting a positive example for others to follow, inspiring and motivating colleagues to achieve their best.

Functional Competencies:

Knowledge of UN/UN Women Procurement, Travel, Administrative and Staff Rules and Regulations: Possess a thorough understanding of UN/UN Women’s policies and procedures related to procurement, travel, administration, and staff management.
Familiarity with UNDP System Operational Functionalities: Have a good knowledge of the UNDP system, including operational functionalities such as Quantum.
Administrative Processes and Procurement Transactions: Ability to administer administrative processes and procurement transactions, and a proven ability to promptly learn and comply with administrative rules and regulations.
Multitasking and Logistical Skills: Demonstrate the ability to handle multiple tasks and priorities effectively, managing logistical details with precision and efficiency.
Consistency in Upholding UN Women’s Values: Consistently uphold and promote the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Responsibility, Confidentiality, and Accountability: Exhibit a strong sense of responsibility, maintaining confidentiality and accountability in all aspects of work.

Required Skills and Experience:

Education and Certification:

Completion of secondary education is required.
An undergraduate degree in finance, accounting, business or public administration, or a related field is preferred.

Experience:

A minimum of two years of continuous experience in administrative management and procurement functions.
Experience working on projects in the field of gender equality and women’s empowerment, particularly those focused on ending violence against women and girls.
Previous work experience with the UN, and knowledge of the UN Women mandate, rules, and procedures is a distinct advantage.
Experience in human resources recruitment and making travel arrangements.
Experience in handling web-based management systems, including ERP systems.
Proficiency with computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.

Languages:

Fluency in English is required.
Knowledge of any other UN official language is an asset.

Application Process:

To apply for this position, please submit your application by the deadline of 31-May-24 (Midnight New York, USA). Applications should include a detailed CV, a cover letter highlighting your relevant experience and qualifications, and contact information for at least three professional references.

UN Women is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UN Women does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will undergo rigorous reference and background checks to ensure their suitability for the role.

Why Join UN Women?

Working with UN Women offers a unique opportunity to make a meaningful impact on the lives of women and girls around the world. As an Administrative and Procurement Consultant, you will be at the forefront of efforts to end violence against women and girls, contributing to the development and implementation of critical programmes that promote gender equality and women’s empowerment.

You will work alongside a dedicated team of professionals who are passionate about advancing women’s rights and creating a more equitable world. Your contributions will help shape the future of gender equality initiatives and support the achievement of global development goals.

Keywords:

Administrative support, procurement, UN Women, gender equality, EVAW, administrative management, procurement functions, UNDP system, human resources recruitment, Spotlight Initiative, office-based consultancy, New York, international consultant, secondary education, gender issues, women’s empowerment, programme management, project management, vendor management, inventory management, recruitment processes, documentation, communication, meeting coordination, logistics, UN policies, stakeholder engagement, creative problem solving, accountability, effective communication, leadership, diversity,

professionalism, integrity, collaboration.

Join Us:

If you meet these qualifications and are passionate about contributing to global gender equality efforts, we encourage you to apply now! Be a part of an organization that is making a real difference in the world, and help us build a future where every woman and girl can achieve her full potential.

Apply today and become a vital part of UN Women’s mission to end violence against women and girls, and promote gender equality and women’s empowerment globally.

This expanded job post provides a comprehensive overview of the role, responsibilities, competencies, and requirements, while also emphasizing the importance of the position within UN Women’s mission. It highlights the impact the consultant will have on advancing gender equality and the support they will provide to the EVAW section’s programmes. The inclusion of keywords at the end ensures that the post is optimized for search engines and attracts the right candidates.