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Job Opportunities at UNESCO. Explore Multiple Assistant Poitions Available. 2024

Assistant Poitions

June 28, 2024

4 minutes read

Job Opportunities at UNESCO. Explore Multiple Assistant Poitions Available. 2024

Job Opportunities at UNESCO

Documentation and Logistics Assistant

Location: Paris, France
Type of Post: General Services
Grade: G-5
Closing Date: 26-JUL-2024

UNESCO, the United Nations Educational, Scientific and Cultural Organization, is seeking a meticulous and proactive Documentation and Logistics Assistant to join its team in Paris, France. This role plays a crucial part in supporting UNESCO’s mission by ensuring efficient management of documentation and logistical operations.

Responsibilities:

Document Management: Organize and maintain physical and electronic documents, ensuring they are easily accessible and properly archived.
Logistical Support: Assist in coordinating logistics for events, meetings, and official missions, including travel arrangements, venue booking, and procurement of necessary supplies.
Administrative Tasks: Provide general administrative support such as scheduling meetings, drafting correspondence, and managing office supplies.
Communication: Liaise with internal and external stakeholders to facilitate smooth information flow and operational efficiency.
Data Entry and Reporting: Maintain databases, update records, and prepare reports as required by supervisors.
Compliance: Ensure compliance with UNESCO’s policies and procedures regarding documentation, logistics, and administrative practices.

Qualifications:

Education: High school diploma or equivalent is required. Additional qualifications in administration, logistics, or related fields are advantageous.
Experience: Prior experience in document management, logistics coordination, or administrative support roles is preferred.
Skills: Strong organizational skills, attention to detail, and proficiency in office software (e.g., Microsoft Office suite).
Languages: Fluency in English and French is essential, with additional languages considered an asset.
Team Player: Ability to work collaboratively in a multicultural environment and adapt to varying work demands.

This position offers an excellent opportunity to contribute to UNESCO’s global initiatives in education, culture, and science through efficient administrative and logistical support.

Senior Administrative Assistant

Location: Paris, France
Type of Post: General Services
Grade: G-6
Closing Date: 01-JUL-2024 (EXTENDED)

UNESCO is looking for a Senior Administrative Assistant to join its team in Paris, France. This role provides critical support to senior management and operational teams, ensuring smooth administrative operations and effective communication within the organization.

Responsibilities:

Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for senior staff members.
Correspondence: Draft and proofread correspondence, reports, and presentations on behalf of senior management.
Event Coordination: Assist in organizing high-level meetings, conferences, and official events, including logistical arrangements and protocol matters.
Database Management: Maintain and update databases, compile data, and generate reports as required.
Policy Compliance: Ensure adherence to UNESCO’s administrative policies and procedures, including financial regulations and human resources guidelines.
Team Coordination: Collaborate with colleagues across departments to facilitate information sharing and efficient workflow.

Qualifications:

Education: Bachelor’s degree in business administration, public administration, or a related field is preferred.
Experience: Proven experience as an administrative assistant or similar role, with demonstrated ability to handle confidential information and senior-level responsibilities.
Skills: Excellent organizational and time management skills, advanced proficiency in office software, and strong interpersonal skills.
Languages: Fluency in English and French is required. Proficiency in other UN languages is an advantage.
Professionalism: Ability to work effectively in a multicultural and fast-paced environment, with a high degree of professionalism and discretion.

This position offers an opportunity to contribute to UNESCO’s mission of promoting peace, sustainable development, and intercultural dialogue through efficient administrative support.

Assistant Programme Specialist (Educational Planning)

Location: Paris, France
Type of Post: Service Contract
Closing Date: 30-June-2024

UNESCO is seeking an Assistant Programme Specialist in Educational Planning to join its team in Paris, France. This position supports UNESCO’s efforts in educational planning and development, contributing to global initiatives aimed at enhancing educational systems worldwide.

Responsibilities:

Programme Support: Assist in the planning, implementation, and evaluation of educational programmes and projects.
Research and Analysis: Conduct research, analyze data, and prepare reports on educational trends, policies, and best practices.
Project Coordination: Support project coordination activities, including budget monitoring, resource mobilization, and stakeholder engagement.
Capacity Building: Provide technical support and capacity building activities to national educational authorities and partner organizations.
Communication: Prepare communication materials, presentations, and briefing notes on educational planning issues.
Monitoring and Evaluation: Monitor project progress, evaluate outcomes, and contribute to lessons learned and best practices.

Qualifications:

Education: Master’s degree in education, social sciences, international development, or a related field is required.
Experience: Relevant experience in educational planning, project management, or international development is preferred.
Skills: Strong analytical skills, proficiency in data analysis tools, and ability to communicate effectively in writing and presentations.
Languages: Fluency in English and French is essential. Knowledge of other UN languages is desirable.
Teamwork: Ability to work effectively in a multicultural team and collaborate with diverse stakeholders.

This position offers a unique opportunity to contribute to UNESCO’s mandate of promoting education as a fundamental human right and a key enabler of sustainable development.

Senior Administrative Assistant

Location: Ukraine, Ukraine
Type of Post: General Services
Grade: G-6
Closing Date: 28-JUN-2024

UNESCO is recruiting a Senior Administrative Assistant in Ukraine to support its operations in the region. This role involves providing administrative support to UNESCO’s office in Ukraine, ensuring efficient office operations and coordination of activities.

Responsibilities:

Office Management: Manage administrative processes and procedures to ensure smooth office operations.
Communication: Liaise with external stakeholders, partners, and government authorities on administrative matters.
Event Support: Assist in organizing meetings, workshops, and events, including logistical arrangements and participant coordination.
Documentation: Prepare and maintain administrative documents, correspondence, and reports.
Budget Monitoring: Support budget monitoring and financial administration processes as required.
Policy Adherence: Ensure compliance with UNESCO’s administrative policies, procedures, and guidelines.

Qualifications:

Education: Bachelor’s degree in business administration, public administration, or a related field is preferred.
Experience: Proven experience in administrative support roles, preferably in an international organization or diplomatic context.
Skills: Strong organizational skills, attention to detail, and proficiency in office software (e.g., Microsoft Office suite).
Languages: Fluency in English and Ukrainian is required. Knowledge of other languages is an advantage.
Adaptability: Ability to work effectively in a multicultural and diverse environment, with sensitivity to cultural differences.

This position offers an opportunity to contribute to UNESCO’s mission of building peace, eradicating poverty, and promoting sustainable development through administrative excellence.