Vacancies

FAO Job Opportunities! General Application Roster for Various Roles 2024.

FAO Job Opportunities

June 2, 2024

7 minutes read

FAO Job Opportunities! General Application Roster for Various Roles 2024

Call for Expression of Interest: Apply for FAO General Application Roster for All Professionals

Date Posted: April 21, 2024

The Food and Agriculture Organization of the United Nations (FAO) is an esteemed international agency dedicated to addressing global food security, promoting agricultural development, and managing natural resources sustainably. As part of its mission, FAO operates the Shared Services Centre (SSC), a critical component designed to enhance administrative processes and support the organization’s operations worldwide. This Call for Expression of Interest aims to establish a comprehensive roster of qualified candidates for various administrative positions within the SSC, ensuring that FAO can efficiently fill vacancies and maintain operational continuity.

Organizational Setting:

The SSC is a cornerstone of FAO’s administrative framework, providing vital support functions to facilitate the organization’s activities globally. The SSC’s responsibilities include recommending and administering process management procedures, ensuring quality assurance activities, and driving continuous improvement initiatives. By centralizing these functions, the SSC enhances service delivery efficiency and effectiveness, allowing FAO to focus on its core mission of promoting global food security and sustainable agricultural practices.

Purpose:

The primary purpose of this Call for Expression of Interest is to create a roster of qualified candidates for Personal Services Agreement (PSA) National (PSA.NAT) positions within the SSC. These roles span various functional areas, including finance, human resources, procurement, administration, travel services, and client support. By establishing a pre-screened roster of applicants, FAO aims to streamline the recruitment process, enabling the organization to fill vacant positions promptly and ensure the seamless operation of its administrative functions.

Functional Areas Covered:

The roster will encompass a diverse range of administrative roles within the SSC, including but not limited to:

1. Finance Support:

Budget Management: Candidates will be responsible for preparing and managing budgets, ensuring that financial resources are allocated efficiently and effectively. This includes monitoring expenditures, identifying variances, and implementing corrective actions as necessary.
Financial Reporting: Responsibilities include the preparation of accurate and timely financial reports, providing insights into the financial performance of various projects and initiatives. This involves analyzing financial data, identifying trends, and making recommendations for improvement.
Expenditure Analysis: Candidates will conduct detailed analyses of expenditures to ensure compliance with FAO’s financial policies and procedures. This includes reviewing transactions, verifying documentation, and identifying areas for cost savings.

2. Human Resources Support:

Recruitment Coordination: Responsibilities include coordinating the recruitment process, from job posting to candidate selection. This involves collaborating with hiring managers, screening applications, conducting interviews, and facilitating onboarding processes.
Employee Relations: Candidates will support the development and maintenance of positive employee relations, addressing employee concerns, and resolving conflicts. This includes providing guidance on HR policies, conducting investigations, and implementing employee engagement initiatives.
Performance Management Support: Responsibilities include assisting in the implementation of performance management systems, ensuring that employees are evaluated fairly and consistently. This involves setting performance standards, conducting appraisals, and providing feedback and coaching.

3. Procurement Support:

Procurement Planning: Candidates will be responsible for developing and implementing procurement plans, ensuring that goods and services are procured in a timely and cost-effective manner. This includes conducting market research, identifying suppliers, and preparing procurement documents.
Vendor Management: Responsibilities include managing relationships with suppliers, ensuring that they meet FAO’s standards for quality, delivery, and cost. This involves negotiating contracts, monitoring supplier performance, and resolving any issues that arise.
Contract Administration: Candidates will oversee the administration of contracts, ensuring that all terms and conditions are met. This includes reviewing contract documents, managing amendments and extensions, and ensuring compliance with FAO’s procurement policies.

4. Administrative Support:

General Office Administration: Responsibilities include managing day-to-day office operations, ensuring that administrative processes run smoothly. This involves overseeing office supplies, managing schedules, and coordinating meetings and events.
Document Management: Candidates will be responsible for managing the organization’s documents, ensuring that they are properly stored, organized, and accessible. This includes developing document management systems, maintaining records, and ensuring compliance with FAO’s document retention policies.
Logistical Support: Responsibilities include coordinating logistical arrangements for various activities, such as conferences, workshops, and field missions. This involves arranging transportation, accommodation, and other logistics to ensure the smooth execution of events.

5. Travel Services Support:

Travel Coordination: Candidates will be responsible for coordinating travel arrangements for FAO staff, ensuring that all travel is arranged efficiently and within budget. This includes booking flights, arranging accommodation, and managing travel itineraries.
Itinerary Planning: Responsibilities include developing detailed travel itineraries, ensuring that all necessary arrangements are made. This involves coordinating with travelers, confirming bookings, and providing travel support as needed.
Expense Reimbursement Processing: Candidates will be responsible for processing travel expense reimbursements, ensuring that all expenses are documented and reimbursed in a timely manner. This includes reviewing expense reports, verifying receipts, and ensuring compliance with FAO’s travel policies.

6. Client Service Support:

Responding to Client Inquiries: Responsibilities include addressing client inquiries, providing information and assistance as needed. This involves managing communication channels, resolving issues, and ensuring client satisfaction.
Assistance with Service Requests: Candidates will be responsible for managing service requests, ensuring that they are addressed promptly and effectively. This includes tracking requests, coordinating with relevant departments, and providing updates to clients.
Ensuring Client Satisfaction: Responsibilities include monitoring client satisfaction levels, identifying areas for improvement, and implementing measures to enhance the client experience. This involves conducting surveys, analyzing feedback, and making recommendations for improvement.

Minimum Requirements:

Candidates interested in applying for positions within the SSC roster must meet the following minimum requirements:

Nationality: Candidates must be nationals of Hungary or holders of an existing visa/work permit in Hungary at the time of application.
Education: Candidates must have completed secondary school education.
Experience: A minimum of one year of relevant experience in related positions is required.
Languages: Candidates must have a working knowledge (Level C) of English.
IT Skills: Candidates must be proficient in MS Office applications, internet, and office technology equipment. Knowledge of corporate electronic databases and systems is an asset.

FAO Core Competencies:

Candidates will be assessed based on the following FAO core competencies, which are integral to the organization’s values and operational principles:

1. Results Focus:

Commitment to Achievement: Candidates must demonstrate a commitment to achieving tangible results and meeting objectives effectively and efficiently. This involves setting clear goals, prioritizing tasks, and maintaining focus on delivering high-quality outcomes.
Performance Monitoring: Candidates must regularly monitor their performance, seeking feedback and making adjustments as needed to ensure that goals are met. This involves tracking progress, identifying challenges, and implementing solutions to overcome obstacles.

2. Teamwork:

Collaboration: Candidates must collaborate effectively with colleagues and stakeholders to achieve common goals and foster a positive working environment. This involves sharing information, coordinating activities, and working together to achieve shared objectives.
Support and Cooperation: Candidates must provide support to team members, offering assistance and encouragement as needed. This involves being approachable, offering help, and working together to overcome challenges.

3. Communication:

Clear and Effective Communication: Candidates must communicate clearly and effectively, both orally and in writing, to convey information and ideas in a concise and compelling manner. This involves using appropriate language, tone, and style to ensure that messages are understood.
Active Listening: Candidates must actively listen to others, seeking to understand their perspectives and responding appropriately. This involves being attentive, asking questions, and providing feedback to ensure that communication is effective.

4. Building Effective Relationships:

Relationship Building: Candidates must build and maintain constructive relationships with internal and external partners, fostering trust and cooperation. This involves being respectful, reliable, and responsive to the needs of others.
Networking: Candidates must actively network with colleagues and stakeholders, seeking to expand their professional connections and build mutually beneficial relationships. This involves attending events, participating in meetings, and engaging with others to build a strong professional network.

Knowledge Sharing: Candidates must share knowledge, insights, and best practices to promote organizational learning and continuous improvement. This involves being open to sharing information, offering guidance, and supporting the development of others.
Continuous Improvement: Candidates must seek opportunities for continuous improvement, identifying areas for growth and development. This involves being proactive, seeking feedback, and making adjustments to improve performance and outcomes.

Additional Information:

No Fees: FAO does not charge a fee at any stage of the recruitment process. Candidates should be wary of any requests for payment and report such incidents immediately.
Complete Applications: Incomplete applications will not be considered, and late submissions will not be accepted. Candidates are advised to ensure that all required documents and information are provided accurately and promptly.
Language Proficiency: Only language proficiency certificates from UN-accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of language proficiency.
Appointment Conditions: Appointment will be subject to medical certification, accreditation, residency or visa requirements, and security clearances, as applicable.

How to Apply:

Interested candidates are encouraged to visit the FAO recruitment website and complete their online profile. A letter of motivation should be attached to the online profile to provide additional context and information about the candidate’s qualifications and interests. Applications must be submitted through the FAO recruitment portal, and only complete applications will be considered. Personal information provided during the application process may be shared within FAO and with authorized third parties for employment support services.

Conclusion:

The establishment of a roster of qualified candidates for administrative positions within the SSC underscores FAO’s commitment to enhancing operational efficiency

, service delivery, and organizational effectiveness. By attracting talented individuals with diverse backgrounds, skills, and experiences, FAO aims to strengthen its capacity to address global food security challenges and promote sustainable agricultural development worldwide.

Keywords: