Exciting Career Opportunity at the International Trade Center: Home- based Project Assistant (Consultant). APPLY NOW!

March 24, 2025

5 minutes read

Exciting Career Opportunity at the International Trade Center: Home- based Project Assistant (Consultant). APPLY NOW!

The United Nations is renowned for its global leadership in fostering peace, development, and international cooperation. As part of its mission to address critical challenges, the UN offers an array of dynamic career opportunities for professionals looking to make a difference on a global scale. Currently, the United Nations is seeking a highly organized and proactive individual to join the International Trade Centre (ITC) in Geneva, Switzerland, as a Project Assistant. This position, based in the heart of international diplomacy, is a unique opportunity to contribute to impactful projects aimed at enhancing sustainable development and trade.

If you have a strong background in administration, logistics, and project support, and are eager to work in an international setting, this could be an ideal opportunity for you. Here is an in-depth overview of the role, responsibilities, and the qualifications required.

Position Overview

Job Title: Project Assistant (Consultant)
Job Network: Management and Administration
Job Family: Administration
Duty Station: Geneva, Switzerland
Department/Office: International Trade Centre (ITC)
Job Opening ID: 255255
Date Posted: March 17, 2025
Application Deadline: March 31, 2025

APPLY NOW ON THIS OFFICIAL SITE!

The ITC, an agency that focuses on enhancing global trade, is looking for a consultant to provide support in various administrative and logistical tasks related to upcoming projects. The Project Assistant will play a vital role in ensuring smooth coordination and execution of project activities by providing crucial logistical and administrative support for meetings, events, surveys, and other project-related tasks.

Key Responsibilities and Expected Outcomes

The Project Assistant’s main responsibility is to support the ITC’s work by assisting in the effective delivery of critical tasks. The role spans across a range of logistical, administrative, and coordination duties, each of which contributes to the success of the ITC’s projects. The following is a breakdown of the expected outcomes and core responsibilities of this position:

Organizing Logistics for ITC-WVU Technical Review Meeting (Deadline: April 15, 2025) One of the primary responsibilities of the Project Assistant will be to assist with organizing logistics for an upcoming technical review meeting between the ITC and WVU (World Vision University). This task involves coordinating hotel reservations, arranging vehicle bookings, and ensuring that all logistical requirements for the meeting are met. The Project Assistant will work closely with service providers, confirming bookings, and ensuring that all arrangements align with the project’s needs and budget.
Compiling and Uploading Training Evaluation Forms (Deadline: April 30, 2025) After any training event organized by the ITC, the Project Assistant will be tasked with compiling and uploading evaluation forms completed by participants. These evaluations are essential for assessing the effectiveness of training sessions. The Assistant will ensure that all feedback is recorded in the appropriate system, providing valuable data for future project improvements.
Providing Logistical Support for STAR Project National Steering Committee Meeting (Deadline: May 31, 2025) The Project Assistant will provide logistical support for the STAR Project National Project Steering Committee meeting. This involves arranging the printing of meeting materials, distributing invitation letters, securing a venue, and preparing the necessary documentation, such as Daily Subsistence Allowance (DSA) rosters for participants. The Assistant will also ensure the timely and accurate disbursement of the DSA to participants, facilitating smooth operations during the meeting.
Follow-up and Coordination for Biannual Survey (Deadline: June 30, 2025) In the course of the project, the Project Assistant will follow up with key stakeholders to ensure the completion of the biannual survey. This requires maintaining regular contact with stakeholders, ensuring that they submit the necessary information by the given deadline. The Assistant will also be responsible for addressing any questions or issues that stakeholders may have regarding the survey.
General Administrative Tasks (Deadline: June 30, 2025) The Project Assistant will be expected to handle various administrative duties throughout the project. These tasks include organizing meetings, managing reservations for venues and accommodations, reviewing quotations and invoices from service providers, and ensuring all relevant documentation is up to date. Efficient handling of these tasks is vital to ensure the smooth execution of the project.
Updating and Submitting Project Directory (Deadline: July 30, 2025) Another significant responsibility for the Project Assistant is to keep the project directory updated. This directory contains essential contact information for all project partners and stakeholders, ensuring that communication remains efficient throughout the course of the project. The Assistant will ensure that the directory is regularly updated and that all contact details are accurate.
Logistical Support for Upcoming Missions (Deadline: July 30, 2025) The Project Assistant will also assist with organizing logistics for upcoming missions related to the project. This includes making hotel reservations and booking transportation for team members, ensuring that all logistical arrangements are in place before missions are scheduled to take place. The Assistant’s organizational skills will be crucial for managing the various logistics involved in these missions.

Qualifications and Special Skills

To be considered for the role of Project Assistant, candidates should meet the following qualifications and possess the necessary skills:

Education: A high school diploma is required, though a degree in administration, project management, or a related field is highly desirable.
Experience: A minimum of 2 to 3 years of relevant experience in administrative or logistical support roles is required. Experience working in an international organization or non-profit setting is a plus.
Skills: The Project Assistant should have excellent organizational skills, a high level of attention to detail, and the ability to multitask effectively. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is essential. The ideal candidate will also have strong communication skills and the ability to coordinate effectively across diverse teams.
Languages: Fluency in English, both written and spoken, is essential. Proficiency in other languages, such as French or Spanish, will be considered an asset, as the ITC operates in multiple languages.

Work Environment

This position will be based in the ITC office located in Geneva, Switzerland. The role offers an opportunity to work in a diverse and collaborative environment, where you will interact with colleagues from across the globe. Working at the ITC provides the chance to contribute directly to projects that enhance the global competitiveness of small and medium-sized enterprises (SMEs) in developing countries.

The position is a full-time consultancy role, and the duration of the contract is expected to run for several months, with the possibility of extension depending on the needs of the project.

How to Apply

To apply for this exciting opportunity, candidates must submit their application through the official UN Careers portal by the application deadline of March 31, 2025. The application should include a detailed resume or CV, a cover letter highlighting relevant experience, and any other supporting documents that demonstrate your qualifications and expertise.

APPLY NOW ON THIS OFFICIAL SITE!

Why Work with the United Nations?

The United Nations offers a unique opportunity to contribute to the betterment of the world, working on projects that have a significant impact on global development and trade. By joining the ITC, you will be part of an organization committed to fostering sustainable economic growth and promoting global trade practices that support small and medium enterprises in developing economies.